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Office Manager - Exciting Californian company

Job Title: Office Manager - Exciting Californian company
Contract Type: Permanent
Location: Tokyo
Salary: 7 - 10 Million Yen Annually
Start Date: ASAP
Reference: 818421
Contact Name: Christian Morner
Contact Email:
Job Published: December 05, 2018 16:09

Job Description

Company Description

Our client is the leader in data virtualization – providing unmatched performance, unified access to the broadest range of enterprise, big data, cloud, unstructured sources, the most agile data services provisioning and governance – at less than half the cost of traditional data integration. Their customers have gained significant business agility and ROI by creating a unified virtual data layer that serves strategic enterprise-wide information needs for agile BI, big data analytics, web and cloud integration, single-view applications, and SOA data services across every major industry.


Job summary

As an Office Manager, you will support the Company in planning, organizing, and controlling all financial and operational aspects of the Company, including the preparation, communication, coordination and storage of data that support Company’s processes. You will play a significant role in the growth of the company and maintain cross-functional relationships with Sales, Marketing and Technical teams to ensure efficiencies. Your main focus will be assisting with the operational management of the company with a primary focus on the daily operation of their office in Tokyo.


They are seeking talented candidates with a desire to work in a vibrant workplace and passionate about what they do.


The selected candidate will be self-motivated, and a fast learner, with the ability to take initiative and multi-task under tight deadlines. Those who thrive in this role will challenge themselves to improve processes and day-to-day operations to take their career and the company to the next level.


Key Responsibilities

  • Assist with the preparation of financial reporting packages.

  • Process income and expenditure.

  • Prepare local budget and forecast for international operation.

  • Support accounts payable and receivable management.

  • Support secretarial and administrative tasks as needed.

  • Manage Payroll.

  • Review legal documents that support the sales process.

  • Be primary point-person for Tokyo office personnel and assist with onboarding new employees.

  • Assist with facilities and risk management.

  • Ensure compliance of corporate policies and processes and update manuals as needed.

  • Be responsible for the day-to-day operations and administration of the Tokyo office.

  • Provide phone/receptionist function, ensuring an accurate, efficient and polite service to all users.

  • Carry out any other duties that may be deemed appropriate to this role.


Required Skills



  • BA/BS degree.

  • 1 year of experience in a similar role in the Software industry is desired.

  • Strong organization skills to manage multiple task in high activity, dynamic environment.

  • Ability to maintain confidentiality.

  • Knowledge of Japan and US GAAP will be a plus.

  • Bilingual (English/Japanese).

  • Excellent communications and analytical skills.

  • Ability to work independently but also as part of a small team.

  • Good command of Excel, accounting software and payroll software.

  • Sympathy with and understanding of the world of Software.