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Associate Administrative - World leading company

ポジション名: Associate Administrative - World leading company
雇用形態: 正社員
勤務地: Tokyo
職種:
給与: 5 - 6.5 Million Yen Annually
開始日: ASAP
リファレンス: 818427
担当者名: Christian Morner
連絡メールアドレス: christian@visionconsulting.jp
求人公開日: December 05, 2018 16:06

求人要項

Company Description

Our client is is the world’s leading independent, end-to-end IT services company, helping clients harness the power of innovation to thrive on change. Our client is a $25 billion company with a 60-year legacy of delivering results for thousands of clients in more than 70 countries. Their technology independence, global talent and extensive partner network combine to deliver powerful next-generation IT services and solutions.

 

Job Summary

Under minimal supervision, provides administrative support to multiple business/functional areas. Coordinates smaller scoped area activities and performs moderately complex administrative duties as appropriate for the department. Might be required to possess specific functional area knowledge to understand business context and provide added support value.

 

Key Responsibilities

  • Maintains and coordinates manager's schedule; schedules appointments with company employees and clients; ensures schedule is feasible and makes efficient use of manager's time.

  • Performs moderately complex office duties for department in word-processing, photocopying, faxing, report generation, and filing; may provide specialized administrative support such as moderately complex graphic creation for presentations and documents.

  • Schedules business unit/functional area meetings and off-site functions; reserves conference rooms as appropriate; coordinates specific business unit/functional area activities as appropriate. Might need to coordinate travel arrangements.

  • Coordinates outgoing department correspondence. Creates original correspondence; assembles, addresses and emails documents to meet business needs.

  • Performs moderately complex specialized office duties according to business unit/functional area such as maintaining databases, compiling and analyzing data, and preparing reports/presentations to identify and convey results and trends.

  • Answers incoming calls; researches and responds to inquiries; escalates and/or routes calls to appropriate personnel as necessary.

  • Coordinates travel arrangements for manager and employees; ensures travel dates are correct; reserves appropriate accommodations to facilitate travel.

  • Distributes documents to department employees such as faxes, staff calendars, or proposal responses; photocopies documents as necessary; ensures documents are received by appropriate employees.

  • Maintains office and computer supply inventory for the area; orders supplies as needed to ensure adequate supply. Orders specialized supplies such as business cards or software documentation for clients. Contacts service personnel for service on office equipment to ensure continuous service.

  • Assists, or is primarily responsible for the administration of a specified travel function (Travel Only - 20% of position).

 

Required Skills

 

  • High school diploma or G.E.D.

  • Four or more years of administrative assistance experience

  • Experience working with administrative practices and procedures

  • Experience working with writing style such as grammar, sentence form, and structure

  • Good skills in utilizing presentation and database software and preparing presentations

  • Good communication skills

  • Good office equipment skills such as faxing and photocopying

  • Good personal computer and business solutions software skills

  • Good interpersonal skills for communicating with internal and external personnel of all levels

  • Good organization skills to balance work and prioritize tasks

  • Ability to work independently with minimal supervision